REDUCING HUMAN ERROR
THINK ABOUT THIS..
Fuel record keeping depends on the driver’s motivation and commitment to recording accurate fuel usage and on the administrator’s ability to effectively record fuelling details that correspond to each vehicle without misreading or transposing numbers or miscounting figures.
This is not just a problem for FMS but for any manual operation which needs to be accounted for and recorded. Even with the most organized filling system, receipts need to be generated and entered into a spreadsheet or accounting system. Each step increases the likelihood of human error.
All these human interactions can accumulate errors and make it difficult to accurately account for and reconcile fuel records.
The solution is to create an automatic system. A well-designed system needs to physically prevent drivers from filling up unless they engage the system and then automatically record what they use. This will obviously be some type of smart system combined with a physical unit at the site.
A FMS can use various means to track the fuel consumption per vehicle.
Initially, it is important to identify each vehicle. There are several methods which may be utilized include requiring some type of code to be entered into the FMS through a keypad or perhaps it is easier to use a swipe card or key tag (e.g. RFID) before the fuel will start to pump.
A key tag, attached to the keys of the vehicle is generally preferable as the vehicle cannot be driven without the keys and therefore the key tag.
“Managing fuel levels is so much easier with SmartFill GEN 2. We can do everything online, without losing any staff time with onsite visits.
SmartFill GEN 2 was clearly well thought out, it ticks all the boxes. We need nothing more.”
Dave Basso, Manager Delstrat Earthmoving
Once the vehicle is identified and the physical system is enabled and fueling begins, a system needs to track the data. The most efficient and error free way of doing this is through a cloud based system.
A cloud based system eliminates the need to have someone physically approach the base station units to download data.
A cloud based system will automatically upload the data from wherever FMS is placed and ensures that reliable, up to date data is always available. A physical unit combined with an effective cloud based system will reduce or eliminate the human error associated with manual fuel logs and accounting operations.
Discover more about Cloud Based Benefits of Fuel Systems